![]() ![]() You can choose to skip the remaining checks and send the email message anyway or not send it. We are still checking if recipients can access links in this message. If you try to send a message while the check is in progress, Outlook displays the following warning: Select the permission information that's displayed in the link to manage which users can access it and the level of their access, such as being allowed to view but not edit the link.Īfter you select your options and select Apply, Outlook checks whether the recipients of your message will be able to access the shareable link. Press the Backspace key after the shortened URL appears but before you continue to type. Select the Undo button or press Ctrl+Z after the automatically shortened link appears but before you continue to type. Note: You can also access this menu by pressing the Menu key when the cursor is inside the link. ![]() Right-click the link, and select Show Full URL. If you prefer to use the full URL instead of the shortened URL that Outlook inserts automatically, use one of the following methods: Tip: If you use a screen-reading app, such as Windows Narrator, the information about access permissions will be read out to you after you navigate the cursor into the link. Outlook also displays information about the permissions that are required to access the link. If you paste the URL for a shared document into the body of an email message, Outlook automatically shortens it to display the name of the file. These visual indicators make the link stand out to your recipients. When Outlook detects a shareable link, it applies special formatting to the link which includes a gray background, blue color for the link, and an appropriate icon for the shared document. For example, you start the draft in an earlier version of Outlook, and you resume working on it in a newer version. Resume working on a draft that includes existing links. Reply to or forward an email message that contains existing links. Right-click the body of an email message, select Link > Insert Link, and then select a file in OneDrive or SharePoint. Note: If you insert a recently used file from the list that's displayed under Link, Outlook will share the link by using the default settings that are set up for your organization by the tenant administrator. ![]() Navigate to the Message tab, select Link > Insert Link, and then select a file in OneDrive or SharePoint. Outlook recognizes shareable links in an email message when you take any of the following actions:Ĭopy a link to a OneDrive or SharePoint file, and then paste it into the body of an email message. The shareable links functionality in Outlook helps you make sure that links to other Microsoft 365 apps are shared appropriately from within Outlook without you having to open those applications to share the files. This includes a visual indicator for the shareable link, the icon for the type of file that's shared through the link, the recipients who can access the link, and options to manage access to the link. In the body of an email message in Microsoft Outlook, if you add a link that points to files that are stored on OneDrive or Microsoft SharePoint, Outlook recognizes the link as shareable, and it displays additional information about the link.
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